Expense report ​software

Manage your expense reports with ease.​​​​

14-day trial

No credit card required​

Expenses Screen

Millions of expense claims already reimbursed​

Our expense claim management software is a fully-fledged solution for managing expense reimbursements in your company.​

Simple and easy to access, your employees can submit their expense claims and managers simply have to approve or reject them.​

What's more, our expense report solution features OCR technology. This means that your employees will no longer need to type in expense claims. By scanning or taking a photo of the expense claim, our tool will automatically recognise the data.​

Save ​your resources

Save time by streamlining your expense claim processing and dematerializing your process. With this tool, you and your teams can optimize your working time.

Our solution is available online (100% SaaS). Don't hesitate to try our software. Our trial version is valid for 14 days.​

Go ​paperless

ManaTime's overall aim is to eliminate paper in the workplace by digitising your HR and administrative processes.

With our expense report tool, you can avoid waste and protect the environment, while improving the productivity of your company's employees.​

Discover our expense report software

Our consultants will be happy to give you a free demonstration. This will give you an overview of the features of our expense report software.

Our team is also available to support you in the launch of the tool and on a day-to-day basis for any questions you may have.​

Easy ​to use

Our expense management software is one of the easiest tools on the market to deposit and validate tickets and expenses.​

Browser-based, this software is both powerful and ergonomic. It combines all the functions you need, from receipt capture to detailed report generation.​​​

No need for complicated paperwork, this module offers a simple and effective solution for managing business expenses, saving your team time and energy.

Simplify expense management with ManaTime!

Hand ​wrench

To make the user experience even more accessible, our dedicated team takes care of setting up accounts for every customer. This means that, right from the start, you benefit from ready-to-use software, specially tailored to your needs. Your customized expense report types, functions, employees and even your organizational chart are integrated with ease.

But that's not all. Our commitment to ease of use doesn't stop there. If required, our team is on hand to support your employees in using the software, free of charge. Whether it's answering questions or providing advice, we're here to support you.

They trust us

Our customers testify. More than 1,500 companies entrust us with the dematerialisation of their day-to-day HR processes.

  Access notices

100% compatible with iPhone, Android and tablets!

Anywhere, anytime, taking advantage of the cloud (100% SaaS)

Compatible devices

Would you like a free demonstration of our tool?

A complete and individual demonstration of our tool

I would like to book a demonstration

14-day trial

No credit card required ​

Saving time

The benefits of ManaTime Expense Claim are numerous, but the most important is the time you save for your employees and managers.​

On the one hand, the tool will dematerialize your expense claim processes and make them more fluid.​

Our OCR (character recognition) feature will also help you avoid data entry errors, and give you a better overview of the status of your expense reports and their follow-up.

The solution is also compatible with most accounting software. A simple Excel export enables you to re-import all data directly into accounting entries.

A powerful, comprehensive tool

Expense claim recognition is an in-house technology based on artificial intelligence.​

With a simple scanned document or photo price, it recognizes all the data, i.e. supplier, VAT, amount excluding VAT, amount including VAT and date. Our OCR has a recognition rate of close to 90%.​​

Our tool also features an expense analysis system to help you optimize your expenses.

You can also store an expense claim online and search it at any time by date, type, amount or employee.

Validation becomes a formality ​for your managers

Manager features:​

Validation of expense claims:​

With an attractive design, managers can consult all the expense claims being validated by their team members in just one click.

The manager can validate one or more expense claims at a time​

Once the expense claim has been accepted or rejected, the employee is notified by email and the data is updated instantly.

Dashboard and follow-up:​​

Summary analysis of all expense reports by type and by employee in terms of value and percentage​

Colored information for better visibility​

Expense history with search filter

Expense report processing and export to CSV file​

How it works for your employees

User features:​​

1. Expense claim submission​

Smartphone photo capture or scan of expense report

Automatic recognition of expense claim data​

Verification of recognized data (90% recognition rate)​

Comment on each expense claim

Send automatically to manager

Multiple addition possible (up to 50 expense reports)

2. Dashboard​​

Instantly see the status of your expense reports​

Automatic real-time updates​

3. Request history

Access to request history​

Access to current requests

A solution that adapts to your needs

HR or administrator functions:​​

1. Add your collaborators

Quickly and easily add one or more collaborators, either manually or via an Excel file

Correct your employee data

Forgotten password management

2. Export automatically to accounting​

Every month, you can export all expense claim data to your accounting department. This export is in CSV format and is compatible with your accounting software (compatible with over 20 solutions).​​

3. Structure your services​​

Define your managers and teams to determine « manager » and « employee » users.​

4. Define your users' functions​

In your administrator account, you can choose the functions for each of your employees.​

5. Create your expense report types​

Create as many expense claim types as you like. You can define limits by type for each of your users.​